Planning a wedding is no small feat, but planning a wedding from out of town? That’s a whole different ballgame! When couples live in one state and dream of saying “I do” in another, the logistics can feel overwhelming. At Me Soiree, we know exactly how to make this process smooth and successful. Just take the recent Hanson wedding—a stunning, black-tie affair with over 100 guests at the luxurious Salamander Resort in Middleburg, Virginia. The couple lived out of state, but entrusted their big day to our team, and the results were nothing short of spectacular.
So, how do you pull off a dream wedding from a distance without losing your mind? Here are the top dos and don'ts to help you plan your out-of-town wedding like a pro:
DO: Know Your Budget
Weddings are an investment, and having a clear understanding of your budget early on is key. Before you even start dreaming about venues or dresses, sit down and map out how much you want to spend—and where you want to allocate it. Focus on the luxurious details that mattered most, like chic minimalist décor and top-tier vendors, all while staying within budget by setting clear financial boundaries from the start.
DO: Book Your Venue and Planner ASAP
The earlier you book, the better. Securing your dream venue and a professional planner early on gives you the peace of mind to start organizing the rest of your day. The Hansons locked in Salamander Resort ahead of time, allowing us to coordinate with vendors, organize timelines, and manage the logistics with precision.
Hiring a planner like Me Soiree means you’ve got a dedicated team handling the heavy lifting while you relax (or enjoy being a couple). We’ll navigate the time zones, the design calls, and last-minute changes so you don’t have to. No detail is too small for us, and that’s how we ensure that our remote clients enjoy a flawless wedding day, down to the last minute.
DO: Communicate Regularly
Staying in touch is essential when planning remotely. We recommend monthly or bi-monthly meetings with your planner to review timelines, discuss details, and keep everything on track. At Me Soiree, we conducted regular check-ins to make sure all the moving parts were aligned, from scheduling tastings to coordinating with vendors. This communication ensured that no detail slipped through the cracks.
DON'T: Let Family Members Make Decisions Without Your Consent
We’ve all been there—family members mean well, but sometimes they can overstep. When planning a wedding from out of town, it’s crucial to stay in control of your decisions. Don’t let well-meaning relatives make major calls, like choosing vendors or altering the guest list, without your consent. It’s your day, and the last thing you want is to feel sidelined in the process.
DON'T: Ignore Your Budget
It’s tempting to splurge on all the extras, especially when you’re coordinating from afar and relying on local vendors. But, ignoring your budget can lead to added stress closer to the
big day. Keep your budget in check by regularly revisiting your expenses and making adjustments as needed.
DON'T: Skip Tastings or Mock Floral Arrangements
Tastings and mock arrangements might seem like minor details, but they’re essential to making sure your big day looks and tastes exactly how you envisioned. Me Soiree schedules tastings and mock setups for décor, ensuring that everything—from the food to the florals—is absolutely perfect.
At Me Soiree, we specialize in taking the stress out of remote wedding planning. From regular communication to vendor coordination, we handle every aspect of remote wedding planning with care and expertise, proving that distance is no barrier to a stunning, seamless event. Whether you're a couple living miles away or just around the corner, our experienced team is dedicated to making your wedding day everything you’ve dreamed of—and more.
Planning a wedding from out of state doesn’t have to be overwhelming. With the right team by your side, like Me Soiree, you can rest assured that every detail will be taken care of, no matter where you’re located. Whether it’s design calls, navigating time zones, or pulling together last-minute changes, we’ve got you covered.
We make sure your big day is seamless, stress-free, and unforgettable.
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